How to Apply For SAQA Evaluation Certificate From Nigeria

The organization responsible for evaluating foreign qualifications in South Africa is called the South African Qualifications Authority (SAQA). If you are a Nigerian planning to further your education in South Africa, this blog post aims to help you simplify the SAQA evaluation process.

In this article, we will be looking at how to evaluate your qualifications with SAQA. And why SAQA evaluation is your first step to applying to a South African university and other tertiary institutions in South Africa. This post will give a brief explanation of why SAQA evaluates your documents, and how it is evaluated. I will show you which of your school certificates to send to SAQA, where and how to authenticate or certify your academic transcripts, and where to find the SAQA application forms. SAQA fees and how to send your payments will be adequately explained too. You can browse through this post using the table of content below.

Table of Content
What Is the Meaning of SAQA?
Primary Purpose of SAQA
Why SAQA Evaluates Documents
How SAQA Evaluation Is Done
What To Note About Foreign Qualifications
Qualifications That SAQA Does Not Recognize
SAQA VeriSearch & The National Learners’ Record Database
SAQA Application Forms
Cost of SAQA Evaluation Certificate
Duration For SAQA Evaluation
How To Make Payment to SAQA
How To Send Your Academic Transcripts to SAQA
List Of Documents To Send To SAQA
List of Academic Documents Required For SAQA Evaluation
Sworn Translations For Foreign Certifications
Why Your Certificates And Transcripts Are Compulsory For SAQA Evaluation
Where And how To Authenticate Your Academic Documents In Nigeria
Extra SAQA Support Tips
Tips for calling the SAQA Call Centre
Conclusion
SAQA simply stands for the South African Qualifications Authority (SAQA)

What Is the Meaning of SAQA?

SAQA simply stands for the South African Qualifications Authority (SAQA). This agency of the South African government is recognized as a legal entity. SAQA has a board made up of experts from the education, business, labour, and training sectors of the South African economy. These board members are appointed by South Africa’s Minister of Higher Education and Training.

Primary Purpose of SAQA

The sole responsibility of SAQA is to ensure that South Africa’s National Qualifications Framework is appropriately implemented. The National Qualifications Framework is responsible for making sure that every knowledge and skills obtained through any formal learning in South Africa can be recognized throughout the country.

SAQA ensures that this implementation is done through its oversight functions. For international students applying for SAQA evaluation, the government authority evaluates the applicants’ educational certificates to determine if it is in line with the requirements of South Africa’s National Qualifications Framework. To submit a study or critical skills visa application to Home Affairs, the South African immigration policy requires that every academic certificate submitted must be evaluated by SAQA. This appraisal is to determine if the credentials can be recognized as valid in South Africa.

SAQA undertakes other primary functions stipulated in section 13 of the National Qualifications Framework Act of South Africa. Some of these functions include:

  1. SAQA working with the Quality Councils to maintain standards.
  2. Development and implementation of policies and criteria for its oversight functions of the National Qualification Framework.
  3. Undertake qualifications and part-qualifications registration on the National Qualification Framework.
  4. It gives recognition to professional organizations including the registration of other professional designations.
  5. The body initiates research and in the same manner, cooperates with its international counterparts.
  6. The qualification agency maintains and preserves the National Learners Records Database.
  7. SAQA evaluates foreign qualifications, including advising relevant bodies about such international qualifications.
  8. It provides information for the public about the National Qualifications Framework.
  9. SAQA acts in an advisory capacity to the South African Minister of Higher Education and Training.

Why SAQA Evaluates Documents

The primary reason why the South African Qualifications Authority (SAQA) undertakes to evaluate credentials submitted by applicants is to ensure that your educational documents are recognized across South Africa.
Image by Maarten van den Heuvel

The primary reason why the South African Qualifications Authority (SAQA) undertakes to evaluate credentials submitted by applicants is to ensure that your educational documents are recognized across South Africa.

This evaluation is in fulfilment of the provisions of the South African National Qualifications Framework (NQF). The National Qualifications Framework is the recognized educational framework in South Africa. Applications that are not in line with the NQF will not be accepted. The framework is part of South Africa’s national integration plan to maintain a unified recognition value chain.

How the SAQA Evaluation Is Done

The South African Qualifications Authority (SAQA) follows a two-stage evaluation process. Steps are taken to correctly verify foreign qualifications. Some of these steps are:

1) SAQA undertakes the accreditation or recognition of certificate-issuing bodies from various systems or countries. These issuing bodies include universities, polytechnics, Colleges of Education, the Ministry of Education, etc.

2) Determination of legitimacy to ensure that the accredited issuing bodies validly issued the certificates presented to SAQA. And that the documents submitted form part of the national qualifications applicable in that country.

3) SAQA makes sure the credentials or qualification documents are authentic and genuine, as claimed by individuals.

4) After Steps 1 – 3 are completed, SAQA compares the foreign qualifications to that of South African qualifications. It undertakes this function by viewing the structure and results of the international qualifications. The foreign qualification is placed within the South African National Qualification Framework by SAQA.

Important Notes On Foreign Qualifications:

Only nationally recognized institutions can issue a formal qualification that will be recognizable by the South African Qualification Authority (SAQA)
Photo by Lewis Keegan
  • Only nationally recognized institutions can issue a formal qualification that will be recognizable by the South African Qualification Authority (SAQA).
  • National institutions here refers to formal learning or educational institutions recognized by the Nigerian Ministry of Education and which have the federal license to operate as an educational body in Nigeria.

Foreign Qualifications SAQA Doesn’t Recognise:

  • Professional memberships.
  • Certificates issued at short courses like seminars, short training services, or workshops.

SAQA evaluation applications with the above qualifications will simply be disregarded.

SAQA VeriSearch & The National Learners’ Record Database

The National Learners’ Record Database (NLRD) is saddled with the critical responsibility of managing the electronic information system that helps SAQA oversee the NQF. This procedure ensures that an accurate report is kept on all aspects of South Africa’s education and training system. The National Learners’ Records Database is the first of its kind in the whole world. The NLRD database provides vital and credible information regarding accredited education providers or certificate issuers.

Certificates issued at short courses like seminars, short training services, or workshops are not recognized by SAQA
Photo by Liam Truong on Unsplash

The NLRD database, in a nutshell, provides a means for you to check if your educational institution is accredited or not through the National Learners’ Database. You may also send an email to ‘verifications@saqa.org.za‘ to verify your institution or your course program.

SAQA Application Forms

SAQA has physical and online points of contact. SAQA application forms can be picked up at their headquarters in Pretoria. Alternatively, you may choose to fill out the application forms online. I recommend the online option. You can find the link to SAQA online application here.

The steps for filling out the SAQA online application form is as follows:

  1. Register and set up an account on the SAQA website
  2. Select New Application: Evaluation Option and fill out all the entries
  3. Print your application upon filling the forms
  4. Sign the Declaration page
  5. Print and fill the Consent form
  6. Submit your application
  7. To pick up the paper form, find their address below.

SAQA Head Office is located at SAQA House, 1067 Arcadia Street, Hatfield, Pretoria, South Africa.

For assistance with the online application process, visit here for the step-by-step instructions from SAQA, or register and fill the SAQA online form here.

SAQA has updated its application procedures as a result of the Coronavirus pandemic disruptions. Click here for the recent lockdown step-by-step guide.

If you need assistance with your application from SAQA’s help desk, call their official helpline number on +27 (0)860 111 673.

And for general inquiries via email, send your query to saqainfo@saqa.org.za

Cost of SAQA Evaluation Certificate

It is the norm for SAQA to review its tariffs for applications from prospective applicants on a date decided upon by the authority. Please note that the latest tariffs listed below came into effect on the 1st of April 2020.

SAQA fees are subject to review by the Evaluation Authority.

It is important to note that the fees listed, are subject to review by the Evaluation Authority.

  • Application Assistance through the SAQA office is R300.00 (N6,930.62)
  • Non-refundable Application Fee is R300.00 (N6,930.62)
  • Request to check the status of foreign education providers is R400.00 (N9,240.83)
  • For screening, a non-refundable fee of R320 (N7,392.66) is charged.

Duration For SAQA Evaluation

South Africa Qualification Authority does not have a fast track or special evaluation services to speed up verification processes. All SAQA verification process is completed within 2–20 working days. Note that the priority chosen when filling the SAQA application form including the availability of the submitted records on the NLRD will determine the duration of your evaluation.

The South African Qualification Authority standard with regards to evaluation or verification is to make sure that an outcome is done and decided within twenty (20) working days. If such is not achieved within this stipulated period, the request will be considered “inconclusive” and closed.

All SAQA verification process is completed within 2–20 working days.

How To Make Payment to SAQA

For payment of applications, SAQA allows only two types of methods of payments.
The e-commerce option, which involves the payment through the use of registered bank cards, and can be done from any part of the world. Bank Cards issued by Mastercard and Visa are accepted, and payment can be done on SAQA’s website. This method is available to all applicants.

The second option is cash payment—this option involves the payment into SAQA’s bank account, which is domiciled with Standard Bank of Africa. Upon payment, a printout bank slip will be issued to you by the bank for further verification and processing. This method is only for applicants in South Africa. Find the banking details for SAQA below:

SAQA Banking Details:
Account Name: SAQA
Bank: Standard Bank of South Africa
Account number: 010 516 433
Branch code: 010 045
Swift code: SBZA ZA JJ + account no.

Remember to use your online application submission number as the reference when making payment.

NOTE: For each online application, applicants must make separate payments. A Unique Submission Number will be automatically linked to the payment made.

How To Send Your Academic Transcripts to SAQA

The South African Qualification Authority (SAQA), as a statutory body, receives academic transcripts from applicants from every corner of the world. You can send your documents to SAQA in two ways; either by dropping off your educational papers at the SAQA office in Pretoria or you can send them via a courier service.
All other methods apart from these methods will not be accepted by SAQA.

You can send your documents to SAQA in two ways; either by dropping off your educational records at the SAQA office in Pretoria or you can send them via a courier service
Photo by Kari Shea on Unsplash

List Of Documents To Send To SAQA

The documents to be sent to SAQA must include the following:

#DocumentNotes
1Application form– A printout of your fully completed SAQA application form.

– The signature of the applicant must be affixed in the application.

NOTE: All scanned or faxed documents will not be accepted due to the risk of alteration.
2Proof of Payment– The total amount of money paid must be clearly indicated in the application, while the Proof of payment must be included.

– All payments made, must be in accordance with any of the two valid methods (Debit card for all applicants or Bank deposit for applicants in South Africa).

– The Unique Submission Number must be indicated as a reference number at the top of the application form.

NOTE: All applications without the Unique Submission Number will not be considered.
3Proof of Identity– A document showing the official name and valid identity (ID and other relevant permits) of the applicant must be present e.g. Your Nigerian International passport.

– The statutory authority must stamp this document to authenticate it.
4Conscent Form– A duly signed consent form which permits SAQA to authenticate and verify the application must be present in the application pack.
5Qualification Documents– These are your relevant academic documents.
– All qualification documents to be sent are basically organized into two categories; general requirements for all applicants and specific requirements for applicants from specific countries.

List of Academic Documents Required For SAQA Evaluation

The following are a list of academic documents that you may be required to send to SAQA:

  • Secondary School Leaving Certificate: Nigeria’s official examination body (WAEC, NECO, or JAMB) must issue the Secondary certificate that you present. This is only for applicants applying for the undergraduate programs.
  • Complete Academic records and subject lists for postgraduate applicants: All the relevant certificates leading to the highest qualification obtained must be presented. Also, official verification and attestation letter from the institution must also be included.

NOTE:
– If you have a Bachelor’s degree, you only need your Bachelor’s certificate and transcripts.
– If you have OND + HND, you only need your certificates and transcripts

Sworn Translations For Foreign Certifications

There must be a sworn translation for certifications obtained from foreign countries and must be duly signed by the country’s issuing commission.

There must be a sworn translation for certifications obtained from foreign countries and must be duly signed by the country's issuing commission.
Photo by Robert Anasch on Unsplash

It is important to note that the following documents should not be included:

  • Professional Certifications and Memberships from professional bodies.
  • Workshop training and certificates earned through short courses.
  • Certifications of courses studied outside your country’s education standard.

Why Your Certificates And Transcripts Are Compulsory For SAQA Evaluation

The South African Qualification Authority has made it compulsory for you to submit your academic transcript, especially for graduate programs applications. The transcripts to be submitted must be of high quality, and they must contain your official educational history.

These documents are vital because they contain essential information that is specific about the following:
– Courses offered and credits obtained
– The detailed composition of the academic program, and your
– Academic evaluation and performance.

Where And how To Authenticate Your Academic Documents In Nigeria

Nigeria’s Ministry of Foreign Affairs is the statutory body responsible for discharging the duty of attestation and authentication of documents in Nigeria. To get your academic transcripts certified and authenticated, follow the procedures below:

  • Visit the nearest Ministry of Education closest to you to submit all your educational certificates and documents for attestation and authentication. Expect to pay a small fee for this service.
  • Upon proper scrutiny of, and attestation to all your certificates by the Ministry of Education, proceed to the Ministry of Foreign Affairs to submit your documents to the Legal Services Division for further authentication processes.
  • Make necessary payments as instructed by the authorities at the Department of Legal Services. These payments come at different price tags depending on the certificate.
  • After the payments must have been made, get a proof of payment. Afterwards, submit your academic transcripts for certification and attestation at the Department of Legal Services (LSD) of the Ministry.
  • Await feedback from the LSD on the proposed date to ascertain your documents authentication process.

Extra SAQA Evaluation Application Support Tips

For an easy and stress-free application experience for Nigerian SAQA applicants, the following extra support tips might be of valuable help to you;

  • It is important to note that messages sent to SAQA may be delayed due to logistic issues.
  • It is therefore crucial for applicants to be patient when dealing with the office of the Evaluation of Foreign Qualifications, as supports are given based on emergencies.
  • To get more enquires from the office for attending to the evaluation of foreign qualifications, you can call 0124315070, for help on relevant issues.
  • For general enquiries, send a query to the support email address: saqainfo@saqa.org.za.
  • If you wish to visit the SAQA physical office in Pretoria, the office is open every weekday from 08:00 to 16:30
  • National Qualification Framework related enquiries must be sent to help@nqf.org.za
If you wish to visit the SAQA physical office in Pretoria, the office is open every weekday from 08:00 to 16:30
Photo by Sam Dan Truong on Unsplash

Tips For Calling SAQA Call Centre

  • Make sure you employ all telephone communication etiquette
  • Go straight to the point
  • All information disclosed will be treated with confidentiality unless otherwise stated.

Conclusion

Availing yourself with valuable information on why SAQA is your first step is a bold step to securing your dream admission at a South African University. Leveraging on the support tips explained in this article will go a long way in reducing the stress involved in the documentation process, the authentication of your qualification documents and the eventual issuance of your SAQA evaluation Certificate.

I advise you to master the evaluation procedures and make available all your relevant documents required for authentication to avoid unnecessary delays which might hinder your chances. Best of luck and don’t forget to share your experience below! If you have questions, post them below. And if you require paid support with your SAQA application, send your enquiries via the contact form for a quote.

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Akindele Olunloyo

Digital Entrepreneur

My love for travel across South Africa led to the creation of Lagos to Jozi. It is a blog platform with the objective of inspiring my fellow Nigerians to come experience South Africa as a beautiful holiday destination, while also educating by giving practical ideas on how to do it.

2 Comments
  1. Hello sir. Thanks for the information.
    I would like to ask;
    1) I have a foreign masters degree (UK), do I still need to submit it at the min of education/foreign affairs for attestation/certification?
    2) My UK Masters certificate has been evaluated by WES, can I submit a copy of the evaluation report to aid the speed at which my application is being treated.
    3) Am I to submit the photocopies of my certificate/documents or originals
    Thank you.

  2. Hi Wade and hope this finds you well.
    As per your questions:
    1) Yes, the Ministry of Education, Foreign affairs or a Commissioner of oats at the courts or a notary public can certify your documents.
    2)Submit a certified copy of your UK Masters certificate and transcripts to SAQA instead. SAQA will ensure that your qualification is evaluated using South Africa’s National Qualifications Framework.
    3) SAQA works with photocopies of qualification documents, but it must bear the original stamp of an official Commissioner of Oaths (attorney, notary public, or diplomatic official). Original documents MUST NOT be submitted to SAQA unless specifically requested.
    Good luck to you Wade!

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